CV screening & shortlisting
Incoming CVs are pulled, scored against the role requirements, and delivered as a ranked shortlist straight into your ATS — within minutes of applications closing.
Custom AI Automation · Built for recruiting agencies
Fill more roles. Without hiring more recruiters.
Your team spends half its day on work a machine could do — screening CVs, writing outreach, chasing follow-ups, updating the ATS. I build custom AI automations that take it off their plate, so your recruiters get back to the work only humans can do.
30+ automations delivered
Version 1 in 5 business days
You own all the code
30–50%
Lower time-to-fill in month one
5 days
To your first working version
30+
Automation projects delivered
100%
Of the code handed to you
The problem
Your recruiters are drowning in admin
A placement that should take two weeks takes four — because the team is buried in work a machine could do. Good candidates fall through the cracks, and the best people on your team burn out doing data entry.
Before VirtualCoreX
- Recruiters read and rank 200 CVs by hand for a single role
- Outreach is generic — there's no time to personalise at scale
- Follow-ups get missed; candidates accept other offers
- The ATS is always a little out of date
- The only way to take on more roles is to hire more people
After VirtualCoreX
- CV screening happens automatically — ranked shortlists in minutes
- Personalised outreach goes out within minutes of a role going live
- Follow-ups fire on time, every time, with zero manual effort
- The ATS updates itself as candidates move through the pipeline
- You take on more roles without adding a single headcount
What I build
Automation that fits how your agency already works
No off-the-shelf tool bent to fit your process. I build custom systems around the workflow and the stack you already use — Bullhorn, Teamtailor, Greenhouse, and whatever else is in play.
Personalised outreach
The system researches each candidate's profile and current role, then drafts a genuinely personalised message your recruiter can review and send with one click.
Candidate follow-ups
Timely, personalised follow-up sequences triggered by ATS status changes — so no candidate is ever forgotten between first interview and offer.
Job ad generation
Hand it a role brief and get back a fully formatted, on-brand job ad ready to post — in under a minute instead of three-quarters of an hour.
ATS & CRM sync
Records stay accurate without anyone touching them. Candidate data, statuses, and notes update themselves as people move through your pipeline.
Whatever's repetitive
If your team does it the same way every time, it can probably be automated. We find the biggest time-sinks in the strategy call and start there.
Proof
Real automations. Measurable results.
Not strategy decks — working systems, delivered to real agencies. Here's what a few of them changed.
Automated CV screener
Executive search · 12 consultants
−80%Screening time
- Problem
- The team spent 3–4 hours per role manually reading and ranking CVs from job boards.
- Solution
- An automation that pulls incoming CVs, scores them against the role, and delivers a ranked shortlist into their ATS.
- Result
- Screening time cut by 80%. Shortlists now arrive within minutes of applications closing.
Personalised outreach engine
Permanent placement · 8 consultants
11→34%Response rate
- Problem
- Passive-candidate outreach was generic and low-converting. Writing individual messages didn't scale.
- Solution
- A system that researches each candidate's profile and activity, then drafts a personalised message to send in one click.
- Result
- Response rate on passive outreach tripled — from 11% to 34%.
Candidate follow-up automation
Tech recruitment · 5 consultants
−40%Candidate dropout
- Problem
- Interview follow-ups were missed or delayed, so candidates dropped out or accepted other offers.
- Solution
- Automated, personalised follow-up sequences triggered by ATS status changes — no manual effort required.
- Result
- Dropout between first interview and offer fell by 40%.
Job ad generator
Multi-sector agency · 20 consultants
45→2Minutes per ad
- Problem
- Writing job ads for every new role ate 30–45 minutes per posting.
- Solution
- An automation that turns a role brief into a fully formatted, on-brand job ad in under 60 seconds.
- Result
- Ad creation dropped from 45 minutes to under 2 minutes per role.
How it works
From first call to full handover in three weeks
A clear, fixed path. You always know what's happening, what's next, and what you'll have at the end.
01 Free
Strategy call
We walk through your current workflow, find where time is being lost, and look at what's realistically possible with AI. You leave with a concrete recommendation — no pitch, no obligation.
02
Scoping & onboarding
If you want to move forward, I send a clear checklist — what access I need, which tools are in play, who I'll coordinate with. I set up the infrastructure and start immediately.
03
Version 1, live
I present the first working version of the automation to your team and we collect feedback to refine it.
↳ Within 5 business days04
Final handover
The polished version is delivered, and all logins and code are transferred to you. I record a walkthrough video and can run a team training session.
↳ Within 3 weeks of kickoff05
Optional retainer
For agencies that want to keep automating, I offer a monthly retainer — ongoing improvements, new workflows, adaptation to new AI tools, and priority support. Tailored after the first project.
Johan Stemmet
Founder, VirtualCoreX
Why VirtualCoreX
I only build for recruiting agencies
I'm not a generalist. I know the tools you use, I know the workflows, and I've seen the same bottlenecks dozens of times. You don't have to explain your industry to me — and you don't have to be technical. You bring the business problem; I handle everything else.
- 5+ years in and around the recruitment industry before founding VirtualCoreX
- 30+ automation projects delivered for agencies internationally
- Deep expertise in LLMs, Python, n8n, Linux and databases — plus the recruiting stack: Bullhorn, Teamtailor, Greenhouse
- Solutions built GDPR-compliant on EU/Singapore infrastructure where required
What clients say
Trusted by agencies that don't have time to waste
★★★★★
5.0 average · verified Trustpilot reviews
★★★★★
"Johan automated our entire CV screening process — what used to take my team half a day now happens in minutes. The quality of the shortlists is actually better than what we were producing manually. An easy recommendation."
★★★★★
"We brought Johan in to help with candidate outreach and within a month our response rates had nearly tripled. He understood our workflow immediately — we barely had to explain anything. Fast, professional, and he actually delivers what he promises."
★★★★★
"I was sceptical at first — we'd tried automating things before with off-the-shelf tools and it never quite worked. Johan built something that fits exactly how we operate. The handover was thorough and the team picked it up immediately."
★★★★★
"VirtualCoreX helped us handle 40% more roles this quarter without adding a single headcount. The follow-up automation alone has saved us multiple placements that would have fallen through the cracks. Genuinely impressive work."
★★★★★
"Johan is the rare kind of consultant who speaks both fluent business and fluent tech. He didn't just build the automation — he helped us think through which processes were actually worth automating first. That strategic lens made a real difference."
★★★★★
Your agency could be the next result on this page.Book a call
Before you book
The questions every agency asks
Do I need to be technical to work with you?
No. You explain the business problem — the time-sink, the bottleneck, the task nobody wants to do — and I handle everything technical, from setup to handover.
Will this work with our existing ATS and tools?
Yes. I assess your stack in the strategy call and build around what you already use — Bullhorn, Teamtailor, Greenhouse, and most other tools. You don't change how you work to fit a tool; the automation fits you.
How quickly will we see results?
You'll see a working Version 1 within 5 business days, and the final, refined version within 3 weeks of kickoff. Most clients see a 30–50% reduction in time-to-fill within the first month.
Who owns the automation after the project?
You do — everything. At handover, all code and logins are transferred to you. There's no lock-in: if we never speak again, your automation keeps running and it's entirely yours.
What if our process changes after handover?
Two options: adapt it yourself (you own the code), or keep me on the optional monthly retainer for ongoing improvements and new workflows as your agency evolves.
Is this GDPR-compliant?
Yes. Where compliance matters, I build on EU or Singapore-based infrastructure and advise on compliant LLM providers, so your candidate data is handled properly from the start.
We tried Zapier-type tools before and it didn't really work — why is this different?
Off-the-shelf tools are generic — you bend your process to fit them, and they break at the edges. I build custom systems around your exact workflow, so the automation does what your team actually needs, not just what a template allows.
Free · 30 minutes · no obligation
See what your agency could automate
Bring your messiest, most repetitive workflow. By the end of the call you'll have a clear picture of what can be automated and exactly how I'd approach it.
No pitch. No strings. Just a concrete recommendation you can use either way.